AFRUCA – SAFEGUARDING CHILDREN
TRUSTEES RECRUITMENT PACK November 2020
Members of the Board of Trustees
Job Description and Person Specification
Positions: Three Members of the Board of Trustees (including a Treasurer)
Location: Remote, with some travel to attend meetings and events
Salary: Trustees are not remunerated but travel and other minor expenses are re-imbursed
Time Commitment: Attend four Trustees meetings per year (evenings up to 2 hours). Some work from home to respond to emails, read Board papers (2 hours per month). Attend committee meetings (every other month for two hours)
Duration: Trustee positions are for an initial two years, with possibility of re-election
Reporting to: AFRUCA Chair of the Board of Trustees
Closing Date: 18 December 2020.
Interviews: w/c 4 January 2021. Appointment of New Trustees: 18 January 2021. Trustees Induction: January-March 2021. New Trustees Attend First Board Meeting: January 2021
Background To AFRUCA
AFRUCA-Safeguarding Children is a national charity established in May 2001 to promote the safeguarding and well-being of children in Black and Minority Ethnic communities in the UK. Our charity was establish as a response to the death of newly arrived migrant children in the country including Victoria Climbie, Damilola Taylor, Jude Akapa as a platform to help meet the needs of newly arrived, migrant children and families. AFRUCA has its Head Office in London, a Centre for BME Children and Families in Manchester and projects working with families and communities across the country. Every year, we work directly and indirectly with over 3,000 children, young people, families and members of our communities.
Our Five Thematic Areas
- Awareness Raising and Sensitization: within BME communities and youths about children’s rights as enshrined in the United Nations Convention on the Rights of the Child and other international conventions and UK legislation promoting the rights and well-being of children.
- Information, Education, and Advisory Services: to raise the profile of BME children in the UK, increase awareness of their needs, improve policies and practices, and develop the leadership potential of BME youths. Activities include research and publishing reports; media work; conferences, seminars, workshops, and training programmes for policy makers, service providers, parents, faith and community leaders, young people; communities.
- Advocacy and Policy Development: working closely with policy makers to shape the development of policy and regulatory action to promote the well-being of children.
- Community and International Development: in partnership with others to put in place programmers and projects to help relieve some of the suffering and hardship that BME children experience.
- Family Support: Working to support children, young people and families in crisis, at the point of breakdown through effective early intervention services.
We have a small committed staff team of nine individuals led by the CEO who is also the Founder of AFRUCA. We also have a regular team of community volunteers helping to promote our work in the communities in which we work. Our team has worked very hard to ensure we meet our obligations towards our users, remain afloat during this challenging COVID period and continue working to raise the work and profile of the organisation. We are very proud of our team and their important contributions to the charity.
Recruitment of New Trustees – Diversity, Inclusion and Representation
As a direct result of the recent changes to our charity name and objects, AFRUCA is looking to appoint three new Trustees, one of whom would also be the charity’s Treasurer. By appointing new Trustees, we want to ensure our Board is more ethnically diverse and geographically representative of the communities we serve and those who use our services than is the current case. Our present Board is predominantly British West African. Most of our current Trustees are based in the London area. We want to attract new Trustees originally from other parts of Africa, the Caribbean and other UK ethnic minority groups from across England. We are keen to attract candidates with a lived experience of our work, who have experienced abuse, exploitation, migration or forced migration. We also want to encourage those from different faith backgrounds, sexuality and sexes to apply to join our board.
The Roles and Responsibilities of Trustees
Our Trustees will help to further grow and strengthen the work of AFRUCA through the provision of effective leadership, over-sight and support for the management team. The Treasurer will additionally have oversight of the financial affairs of the organisation, ensuring its financial viability and that proper financial records and procedures are maintained.
In their roles as Company Directors and Charity Trustees, it is the responsibilities of our Board to ensure that:
- The charity fulfils its fiduciary and legal obligations, including statutory reporting, compliance with Charity Law, the requirements of the Charity Commission as regulator and Companies Act 2016.
- The charity does not breach any of its requirements or rules as set out in its governing document, and that it remains true to its charitable purposes and objects.
- The charity remains solvent, that undue risks are not taken with the charity’s funds and that those funds are used solely in furtherance of the charity’s objects.
- The preparation of accounts for each financial year which give a true and fair view of the state of affairs of the company, and of its financial results for that period.
- The keeping of proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the company, and which enable compliance with the relevant provisions of the Companies Acts and charity legislation.
- They comply with their statutory duties as set out in the Companies Act 2006 (and as may be amended from time to time).
- The taking of such steps as are reasonably open to them to safeguard the assets of the charity and prevent fraud and other irregularities.
- They manage organisational risks and ensure actions are taken to mitigate identified financial, operational, data and safeguarding risks to the charity.
- They declare any conflict of interest while carrying out the duties of a trustee.
- They make sure the organisation is properly insured against all reasonable liabilities.
- They appoint and support the Chief Executive and supervise their work and performance.
- As Trustees, to safeguard the good name and values of AFRUCA to represent the company at functions and meetings as appropriate.
Additionally, we expect our Trustees to:
- Use their specific knowledge or experience to help the board of Trustees reach sound decisions. This will involve scrutinising board papers, leading discussions, focusing on key issues, and providing advice and guidance requested by the board on new initiatives, or other issues relevant to the area of the organisation’s work in which the Trustee has special expertise
- Attend meetings, and to read papers in advance of meetings
- Attend committee meetings as appropriate
- Participate in other tasks as arise from time to time, such as interviewing new staff, helping with fundraising, attending AFRUCA events
- Keep informed about the activities of AFRUCA and wider issues which affect its work with children, young people, families and communities.
Person Specification of AFRUCA Trustees
We are looking for innovative individuals with the following skills, qualities and experience:
- A commitment to AFRUCA’s mission, vision and values
- An understanding and acceptance of the legal duties, responsibilities and liabilities of Trusteeship
- A willingness to devote the necessary time and effort to your duties as a Trustee
- Strategic vision
- Good, independent judgement
- An ability to think creatively
- A willingness to speak your mind
- An ability to work effectively as a member of a team
- A current DBS enhanced disclosure to be renewed as appropriate
- A strong understanding of the key issues and challenges faced by migrant and asylum seeking children and their families in the UK
- Ability to think and work strategically, show leadership and provide guidance to senior staff
- Being an accountable and responsible team member, able to constructively challenge colleagues and staff
- Collective decision-making
The Roles and Responsibilities of The Treasurer
The overall role of the Treasurer is to maintain oversight of AFRUCA’s financial affairs, ensuring its financial viability and ensuring that proper financial records and procedures are maintained. The responsibilities of the Treasurer include:
- Being assured that the financial resources of the organisation meet its present and future needs
- Ensuring that the organisation has an appropriate reserves policy
- The preparation and presentation of financial reports to the board
- Oversight of AFRUCA’s risk register covering financial, operational and data risks and working with others to develop action plans to mitigate risks
- Ensuring that appropriate accounting procedures and controls are in place
- liaising with paid staff and volunteers about financial matters
- Advising on the financial implications of the organisation’s strategic plan
- Ensuring that the organisation has an appropriate investment policy
- Monitoring the organisation’s investment activities and ensuring its consistency with the organisation’s policies and legal responsibilities
- Ensuring that there is no conflict between any investments held and the aims and objectives of the organisation
- Ensuring that the accounts are audited in the manner prescribed by Companies House and Charity Commission regulations, and any recommendations of the auditors implemented
- Keeping the board informed about its financial duties and responsibilities
- Presentation of the accounts at the annual general meeting and drawing attention to important points in a coherent and easily understandable way
Person Specification of The Treasurer
In addition to the qualities needed by all Trustees, the Treasurer should also possess the following:
- Formal accountancy qualification or have demonstrable experience as a Treasurer
- Accounting and financial experience and business planning skills
- A preparedness to make unpopular recommendations to colleagues on the Board
- A willingness to be available to give financial advice to CEO and senior management on an ad hoc basis
What’s In It For The Volunteer
As a Trustee and Board Member of AFRUCA – Safeguarding Children, you will have an opportunity to work with a range of highly skilled individuals, experienced in their different fields and passionate about making a change in the lives of children and families in BME communities. You will have a chance to contribute to the growing influence of our work across England. You will broaden your experience of charity governance.